A request represents a usual thing in our every day life. We may ask somebody to fulfill a definite task. Then the roles may be exchanged and then we are asked to comply with somebody’s request. The main thing is to bring the request correctly and politely in order to receive a positive answer. This advice is especially indispensable when one has to do with written forms of requests. People usually send this kind of letters when they ask for a job interview, for a promotion or some piece of information. All these request letters should be examined separately.

The request letter asking for an interview is the most widespread one. Every day there new vacancies appear and consequently there are a great number of candidates who wish to be interviewed by employers. The request letter is the best variant how to arrest the employer’s attention.

The letter begins with the date, the name and the address of the recipient. Do not forget to provide your contact information (your address, telephone number and e-mail). The next step that should be fulfilled is to introduce yourself. Do not hesitate to inform the reader that you want to assign a date for an interview. Tell the employer that you will be glad to discuss the vacancy which is offered by the company. Further you may give a brief description of your education, experience and qualifications. Explain why namely this company has aroused your interest. In the last part let the employer know that you will phone him/her at the definite time in order to fix a day for an interview. The letter of request is concluded by the usual close statement: “Sincerely yours” which are followed by your name.

Speaking about promotions it is worth mentioning that this type of request letters should contain brief and precise formulas. Avoid going into details in order to save the recipient’s time. It is important to let the reader know that you deserve to be promoted taking into consideration your qualifications and merits. Remind the recipient of your fidelity, application, years of service. Provide some examples. At the end of the request letter thank the employer for the time and attention to examine your request.

While composing letter of requesting a specific type of information in the first place include your contact information. Speaking about the body of the letter the main point is to get immediately to the matter. Inform the recipient what type of information is needed. Display your civility by asking the reader to send the necessary information. You should tell the reader that you will defray all the expenses. Explain the recipient of the letter briefly for what purposes you need this information. In the last paragraph do not forget to thank the reader.

To write a letter is not an easy task, especially if you have to do with business letters. In this case you may spend a lot of time by reflecting upon the subject how to choose right words and phrases in order to strengthen the impact of the letter on the recipient. It is very important to keep to the formal style of writing. Fortunately nowadays the problem of letter composing has been tackled. You can rescue your pains by addressing to business letter softwares. These programs contain up till 4500 of business letter samples. They are the best adviser as very often all that one has to do is to insert his/her name and contact information.

One of such softwares is Easy Letters. The program contains 2200 ready-to-use letters. The powerful search engine helps you to find essential topics, sentences, phrases that make any business letter sound formally and officially. Easy Letters guarantees the quality of all included letters. The software can be installed on all Windows 7, Vista, XP, 200o, 98, 95, Me and NT word processors.

All-Business-Letters 4.2 is another Business Letter Software. The program works effectively with Windows 95/98/Me/2000/XP/2003/VistaServer 2008/7/NT. It includes 4500 professional business letters which are broken into topics. One of the most evident advantages of the given software consists in the fact that the program includes a wide range of additional options. In the first turn one can feel confident concerning the grammar and spelling of a letter as the software developers introduced advanced grammar check and spell check system. In addition All-Businesss-Letter 4.2 contains such functions as send fax system, new and updated documents, document archieve and management system.

Business Letter Generator is also very popular. The developers of the program have been supplementing it with new samples since 1997. Nowadays the software contains all the samples of Business Letters categories. In order to find a definite sample you should type the key words of a letter and the search engine will give you the necessary variant.

Some time or the other a great number of employees decide to change the place or the sphere of the job. One of the most successful methods to let the employer know about this decision is to send him/her a resignation letter. The resignation letter should be brief and precise and despite the fact that it reports about the resignation the person who writes it must think over how to make it sound positive. The following steps will make the process of writing the letter easier.

1 The most important fact is to skip any kind of critics. You must not write about the negative things concerning your present job that made you leave.

2 Inform the employer about the time when you are going to leave your position.

3 While writing the letter of resignation include the positive recollections of the job which for sure will stand you in good stead in future work activity.

4 Make sure that you leave enough amount of time for the boss in order to find a substitute for the position in question. 2-3 weeks are quite enough.

5 Do not forget to thank the chief of the company for the given opportunity to work at his/her company.

6 If you still decided to include the reasons for your resignation make certain that you do not touch upon the reputation of the company and its management. One may admit that you were not quite happy while working there. However do not include such pieces of information in your resignation letter that will make the process of leaving very negative.

7 Avoid using emotional language out of respect to your employer. Remember that the resignation letter will be attached to your personal file.

As regards the form of the letter in question you must keep to the established format of business letters. First of all put down the employer’s address at the top of the letter. Your address and the contact information should be indicated under the employer’s address. After skipping a line indicate the date. Beginning with a new line use the usual greeting phrase: Mr./Ms. Employer (Name). In the body of the resignation letter which usually consists of several paragraphs inform the recipient of the letter about your decision to quit and the date when you will leave the position. Thank the employer for the opportunity to work at the company. If you wish you may write about the reasons for resigning.

All the tips that have been mentioned above will be helpful in writing a successful resignation letter.

The refusal letter represents a negative message that lets the recipient know about the reversal of your decision to cooperate with a definite company. The negative content makes the task of composing the letter more difficult as in such situation it is always difficult to choose the right words. However you should on no-account delay the sending of your refusal letter, because the company that has offered you a position must not rely on your candidacy any more. The company management must know precisely whether to continue their employee search or stop it.

The following basic rules concerning the writing of a refusal letter which are offered in this article are very simple in application.

1 You will display your politeness and respect by thanking the employer for the time which was spent on you. First of all thank the employer for the position at his/her company, interview and for the interest in your candidacy.

2. Avoid using negative statements. Instead of it state your refusal briefly and simply. Anyhow it is a usual procedure. Any employer received refusal letters in the past and it is no need to expound all the points that make you refuse.

3 Think about a definite reason for your refusal. Very often people inform the employer that they have been offered another position that meets their requirements and the career’s goals.

4 Be also polite by closing the refusal letter. Include the positive statements of good will. It may happen so that during all your career and work activity you will change 2, 3 and even more jobs. And it is not excluded that once you will be interviewed by the same employer. That’s why it is important to make a good impression on the employer even if you have no possibility to cooperate.

The most important destination of a proposal letter is to obtain and to establish professional links with the business partners. The management of business affairs implies constant decisions-making, the preparation of new ideas and plans, as each chief, each boss wishes to see his/her company or business prospering and well developed. Business correspondence between partners, customers, suppliers is an integral part of any activity. That’s why each businessman, each businesswoman or manager should know how to correspond with the other people.

Reverting to the theme how to write perfect letters of proposal one should mention that this kind of letters is the best method for selling products, proposing collaboration to a new company, asking for project funding.

Before setting about writing the proposal letter it is important to study the prospective client or company for whom your letter will be intended. Think properly how to present the letter advantageously. If you have resorted to the help of some websites or magazines in order to receive the necessary information about a definite company make certain that all the sources will be indicated in the letter. The references that are written on a separate page should include the author’s name, the title of the article or of a book, number of pages, year of publication.

Being a type of business letters firs of all the proposal letter includes the names and titles of the recipient and of the sender, names of the companies, and the title of the project which should be examined.

The next part refers to the proposed project itself. The main thing is to arouse the recipient’s interest. This part is a brief summary of your plan. By providing the goals and main points concerning your proposal you should prove that your reader will take advantage of it.

The next step of a good letter concerns the qualification and reputation of your company. Here you should mention about the earlier plans, strategies and projects that were successfully realized, about high qualifications of the workers. Make the recipient believe that your company is trustworthy and that it is constantly developing. You should confirm all the provided information by real facts and details.
The close statement of the perfect proposal letter is written on a positive note. You may suggest the date of meeting when the proposed project or plan can be discussed by the management of your companies.

To write a letter of recommendation is not an easy task. The compiler of this kind of letter has to spend a specific amount of time in order to describe all the abilities and qualities of an individual that may be useful and even indispensible for his/her future career or studies. Thus a letter of recommendation is a brief description of an individual’s character, his/her qualities and abilities.

Before you give consent to write a letter of recommendation you must make certain that you have enough time available in order to fulfill this request. This assignment needs a full sense of responsibility and earnestness. Remember that the person that asked you to write a letter of recommendation sets his/her hopes on you.

It is worth mentioning that there are three types of letters. These are character, academic and employment references. The employment references are fulfilled by supervisors, heads of department, by chiefs. All they have to do is to give brief information about the skills and qualifications of the worker. As to character references they are usually written by people who know the person best of all. They may be relatives, friends, and colleagues. Character references represent a description of the most distinct traits of an individual. The academic recommendation letters are given by teachers and professors. In this type of letters the pupil’s or student’s progress and his/her aptitudes are described.

Having determined what kind of letter has to be written you may set down to writing. It is an evident fact that you should give preference to the method of personalization. In this way you will produce the impression that you know the person perfectly. Consequently the recipient of the letter will be firmly convinced that the mentioned points correspond to the facts.

Before going down to writing do not forget to include your title and signature.

Remember also that a perfect letter of recommendations consists of three-four paragraphs.

In the first paragraph tell the recipient about your relationship to the individual. Indicate the period of your acquaintanceship. The body of the letter is manifested in the second and in the third paragraphs. Here you should divulge the basic qualities and skills of the person that distinguish him/her among the others. It is a good idea to provide some examples that will acknowledge all the enumerated traits and abilities.

The fourth paragraph being the last one represents a closing statement. You should prove that you confide in the individual. It is advisable to repeat some final points from the letter of recommendation.

Let’s us assume that you have had a job interview. The employer studied your resume thoroughly, asked you all possible questions concerning the skills, qualifications and education. During the interview you were self-possessed and self-restrained and you managed to give all the necessary answers with respect to your experience and skills. Now you are waiting for the result with impatience. But is it all? It turns out that in order to make even a greater impression on the employer you should send him/her a “thank you letter”. By sending this kind of letter you show your worth and namely your professionalism, gratitude and confidence. Any employer will appreciate this action highly.

You should not delay sending your “thank you” letter. The best variant is to send it within 2-3 days of the interview. However you have to take into consideration the fact that in case if you were interviewed by several people you should not send a letter which is intended for all the interviewers. Try to thank each person separately. As to the stationary it is advisable to use plain, light-colored one, moreover it is desirable to write “thank you” letter by hand. These pieces of advice will be very helpful.

The content of the letter is still business like that is why first of all you should include your return address. For instance:

48845 Brown Street

Los Angeles, CA 484

May, 15 2010

Tel: 373 3843

e-mail: m.roberts@yahoo.com

In the left margin the address of the reader and his/her name are put.

The letter is opened with the usual greeting where the name of a definite person is included. Spell the name correctly:

In the first paragraph you should thank the employer for the interview. You may mention the date and the time when the meeting took place and also the position which is applied for. You should show the reader that you are displaying a great in interest in working at this company.

In the second paragraph remind the employer of your personal skills and qualifications. This paragraph must give a precise answer to the question why namely you should be hired.

The last paragraph should contain the words of gratitude aimed at the reader. You might include the sentence where you prove that you will become a valuable worker at this company. In the last sentences indicate a specific date when the employer may call you in order to let you know about the final result.

In the close include one of the phrases: Very truly yours, Sincerely or Cordially. When all is written and done sign your name. The signature must be followed by your full name. For example:

Now all you have to do is to wait for a phone call.

Nobody will deny that in order to make a good impression on the employer the person should write a perfect resume. The resume is the best method to give the employer brief information about skills, experience, education and qualities of an employee. However even a perfect resume can not be considered complete if it is not accompanied with a cover letter. One of the most important functions of a cover letter is a brief exposition of the reasons why the resume has to be read by the employer. In case if it is drawn up correctly the chances of any person may increase noticeably. The cover letter gives explanations concerning the following points: Why namely the author of the cover letter should be hired? It should convince the person who reads it to invite namely the owner of the resume for an interview.

First of all a perfect cover letter should contain personal and contact information of the employee and employer. The information is put at the top of the page. For instance:

Address

Usually the cover letter contains three paragraphs. After putting the parenthetical phrase “Dear Mr./Ms Employer (Name), the person goes to the composing of the first paragraph. The given paragraph does not exceed the standard of 3-4 sentences. The person explains the employer for what position s/he is applying. It is advisable to mention the source that helped the employee to find out about the vacancy. The first paragraph includes also the part which explains why namely this position has aroused interest of the person who applies for it.

The second paragraph is the longest one. It represents the strongest point and that’s a why one should think over it thoroughly. In the first sentence s/he may enumerate the strongest skills and qualifications that can be useful and necessary for the given job. Then the employee makes up the body of the second paragraph. S/he provides examples from previous experience, tells about different activities and jobs. The main thing is to prove that all the mentioned skills were successfully applied. It is not advisable to insert the whole passages from the resume.

The final sentence is a brief summary of 2-3 sentences of everything that has been said above. The person may also write about the present position title in order to remind the reader about the job that is applied for.

The third paragraph consists usually of 2-4 sentences. The employee mentions about the resume where all the necessary information about the person can be found. One should also ask the employee for an interview. In this paragraph it is important to thank the reader for his/her time and attention.

The final point is to include the name and the signature.