Business letter is a letter, which is usually written by a company to another company or to their customer or by their customer to this company. It must be written only in high formal language.
Writing a business letter you must start with the address of the sender only if you are not using a letterhead. In the sender’s address you have to mention only the street address, town and index at the letter top one line over the datum, which must be placed 5 centimeters from the top of the page. In the recipient’s address it is better to use personal titles (Ms., Mrs., Mr., or Dr.) and it must be written one line below the address of the sender or 2, 5 centimeters below the datum. In the salutation the personal title of the person, to whom you are writing, must be repeated. In the body a blank line has to be left between each paragraph of the letter and your ideas are to be written without any digressions, because according to Leo Tolstoy “Brevity is the Soul of Wit”. In the first paragraph you have to mention the main point. In the next paragraphs you are to bolster the main point with the examples. And in the last paragraph you should remind the main point with the irrefutable arguments. After the last paragraph you have to write the closing, where you have to thank the reader for his attention to your letter. It should be placed one line below the last paragraph of the body. In the end you are to sign your letter and to write your name, title or the name of your firm.
In a condensed form an average business letter looks the following way:
* Sender’s address with the title or name of the company;
* Recipient’s address with the title or the name of the company;
* Sender’s signature;
* Sender’s name with the title or the name of the company.
The most used types of the business letters are the following:
- inquiry letter is written when a person wants to find out about a special service or product;
- letter of recommendation is send to recommend a person for a special job position;
- thank you letter after having an interview – a way of standing out of the crowd
- cover letters, describing your wishes and abilities
There are also a lot of types of request letters. You can learn from our examples how to compose them correctly, here they are:
#1. Sample Letter Requesting Information on a Franchise Business
#2. Letter of Request to Interview a Business
#3. Letter Requesting for Catalogue
Before you start composing your letter make sure you read these articles:
How to Write a Business Letter: Basic rules and mistakes to avoid
How to Compose a Letter with a Business Proposal
Business Letter Format: Key points you should know
How to Write a Perfect Business Cover Letter
Cover Letter Tips – How To Create a Good Impression On Employer
How To End A Business Letter
Writing A Letter Of Interest: Main Points To Consider